HOA violation tracking, kept on the record.
Violation and ARC case tracking for self-managed boards. Open the case, send the notice, preserve the evidence, and export the dated timeline when someone asks what happened.
- Free
- 10 lots
- Active
- 5 cases
- Start
- No card
Case
VF-018
Lot 42 · Unapproved fence color
Awaiting cureDue Jun 24 · Assigned to M. Alvarez
May 30 2:07 PM
Initial notice sent
Emailed from the Initial Notice template
Recorded by M. Alvarez
Jun 04 8:15 AM
Evidence attached
fence-east-elevation.jpg · captured Jun 04
Recorded by J. Patel
Jun 09 6:52 PM
Owner response received
Repaint scheduled for June 20
Recorded by Owner link
3 events · 1 attachment · every action attributed
The problem is not sending a notice. It is proving the record later.
A spreadsheet can list a case. It cannot preserve the chain of events that makes enforcement defensible.
- Personal inbox
- The notice went out from a board member’s Gmail. The association has no durable copy.
- Thin notes
- The spreadsheet says “contacted 3/12,” but not what was sent, to whom, or by whom.
- Lost history
- A board member rotates off and three years of enforcement context leaves with their inbox.
Do the work once. The record assembles itself.
01
Import your lots
Map and preview a CSV of lots and owners. Undo the batch if the source needs correction.
02
Open the case
Set the case type, deadline, owner, and next notice. The board approves every send.
03
Keep the record
Notices, evidence, responses, and status changes join one dated, attributable timeline.
A board workspace built around the proceeding, not the dashboard.
The operating interface stays quiet. The lot, deadline, notice progression, evidence, and accountable person do the talking.
- Cases that read like records
- Violation and ARC work stays tied to a lot, owner, deadline, status, and accountable board member.
- Notices with provenance
- Template-based email sends are recorded with the exact time, recipient, and sender.
- Evidence without ambiguity
- Photos preserve honest capture and upload timestamps instead of pretending they are the same event.
- Escalation under board control
- Configurable cure periods and fine ledgers move only when a board member approves the next step.
- Owner access without another account
- A secure owner link shows the case and accepts a response without asking a homeowner to learn new software.
- A packet when the record is challenged
- Export the full chronology as a dated PDF for a hearing, counsel, or an owner dispute.
The screen and the exported packet tell the same story.
Nothing gets reconstructed for the PDF. It is the same chronology your board used to do the work.
- Every notice, with the exact date and time it was sent
- Every status change, attributed to the person who made it
- Every owner response and evidence item in chronological order
Case timeline
Lot 42 · Unapproved fence color
Cedar Hollow Homeowners Association
VF-2026-018
Page 1 of 2
May 28 · 9:41 AM
Case opened
M. Alvarez
May 30 · 2:07 PM
Initial notice emailed
M. Alvarez
Jun 04 · 8:15 AM
Photo evidence attached
J. Patel
Jun 09 · 6:52 PM
Owner response received
Owner link
Jun 20 · 10:30 AM
Repaint verified · resolved
J. Patel
Price the community, not the people doing the work.
Every feature is included. The paid band changes only with association size.
Free
10 lots · 5 active cases · 1 seat
$0
Paid
Up to 300 lots · 5 seats · every feature
$19–$39per month
Questions a board should ask before moving its records.
- Is my association’s data private?
- Yes. Each association is its own workspace. Only the board members you invite can see it.
- Do homeowners need accounts?
- No. Owners receive notices by email and can view and respond to their case through a secure link.
- Can I import my existing lot list?
- Yes. Upload a CSV, map the columns, preview the result, and undo the import if you need to correct it.
- Are the notice templates legal advice?
- No. They are professional starting points. Review them with your association’s counsel.
Put the next case on the record.
Set up the association and open your first case. No credit card.