Is my association’s data private?

Yes. Each association is its own workspace. Only the board members you invite can see it.

Do homeowners need accounts?

No. Owners receive notices by email and can view their case via a secure link — no homeowner login. Only board members use ViolationFlow.

Can I import my existing lot list?

Yes. Upload a CSV from the lots page, map columns, preview, and import — with undo if you need it.

Are the notice templates legal advice?

No. They are professional starting points — review them with your association’s counsel.

Violation & ARC tracking

Covenant enforcement, kept on the record.

Case tracking for self-managed HOA, condo, and townhome boards. Open a case, send the notice, and export the whole dated timeline when someone asks “when were we told?”

See pricing

Free for up to 10 lots and 5 active cases. No credit card.

Case VF-2026-018 · Lot 42

Open

Unapproved fence color

Due Jun 24 · Assigned to M. Alvarez

Initial notice sent
May 30
Emailed from the Initial Notice template · send logged
Evidence attached
Jun 04
fence-east-elevation.jpg
Owner response received
Jun 09
Repaint scheduled for June 20

Every entry dated and attributed

Export timeline PDF

The case record your board sees — and the one you export when someone asks for proof.

Today, enforcement lives in a spreadsheet and someone’s inbox.

It works until it has to hold up. Enforcement that can’t be documented can be challenged — and a routine fence dispute becomes a selective-enforcement claim.

The notice went out from a board member’s personal Gmail — no association record it was ever sent.
The spreadsheet says “contacted 3/12,” with no copy of what was sent, or to whom.
A board member rotates off, and three years of history leaves with their inbox.

Three steps, and the record keeps itself.

Step 1
Import your lots
Upload a CSV of lots and owners — map columns, preview, and import. Undo the batch if you need a do-over.
Step 2
Open cases, send notices
Log a violation or ARC request, set a due date, email the owner from a template. Every send is logged.
Step 3
Export the record
When a hearing or dispute needs proof, export the full case timeline as a dated PDF.

Everything a volunteer board needs.

Lots and owners: Every lot and owner of record in one list, with self-serve CSV import.
Board seats: Invite board members by email. Free includes 1 seat; paid bands include 5.
Violation & ARC cases: Open a case with a due date, status, and an assigned board member.
Escalation ladders & fines: Configurable step ladders with cure periods; fine ledger; board-approved next notices — never auto-sent.
Email & mail notices: Templated email notices, plus optional First-Class or Certified mail when configured.
Photo evidence: Capture or upload photos with honest capture vs upload timestamps on the timeline.
Owner case links: Owners view the case and respond via a secure link — no homeowner accounts.
Case timeline & PDF: Every action recorded in order; export a dated PDF for hearings or counsel.
Board dashboard: Open cases, overdue items, approval queue, and upcoming deadlines on one screen.

Selective-enforcement claims die on timestamps.

ViolationFlow builds the dated record as you work, then hands it over as a PDF the moment you need it.

Every notice, with the exact date and time it was sent
Every status change, attributed to the board member who made it
One PDF, ready for a hearing, an attorney, or an owner dispute

PDF

Case timeline · Exported record

Lot 42 — Unapproved fence color

Cedar Hollow Homeowners Association · Case VF-2026-018

May 28, 2026 · 9:41 AMCase opened — Unapproved fence color, Lot 42
May 30, 2026 · 2:07 PMInitial notice emailed to owner of record
Jun 04, 2026 · 8:15 AMPhoto evidence attached: fence-east-elevation.jpg
Jun 09, 2026 · 6:52 PMOwner response received — repaint scheduled
Jun 20, 2026 · 10:30 AMStatus changed to Resolved — repaint verified

5 entries · 1 attachment includedGenerated Jun 21, 2026 · Page 1 of 2

The exported packet: every entry timestamped, ready for a hearing or an attorney.

One price per association, by community size. Start free.

Free

$0 forever

10 lots, 5 active cases, 1 board user — with the full workflow.

Paid

$19–$39/mo, or $179–$379/yr

Every feature included at every size — you only pay for community size, up to 300 lots and 5 board users.

Compare plans

Answers for the board meeting.

Is my association’s data private?: Yes. Each association is its own workspace. Only the board members you invite can see it.
Do homeowners need accounts?: No. Owners receive notices by email and can view their case via a secure link — no homeowner login. Only board members use ViolationFlow.
Can I import my existing lot list?: Yes. Upload a CSV from the lots page, map columns, preview, and import — with undo if you need it.
Are the notice templates legal advice?: No. They are professional starting points — review them with your association’s counsel.

Put your enforcement on the record.

Set up your association and open your first case today.